Table of Contents
1. Documents: the hidden time drain in your organization
2. What does manual processing really cost you?
3. Where you gain time with automation
4. Real-world examples
5. How AI solves the biggest bottlenecks
6. What you can do today
7. Request free analysis
1. Documents: The Hidden Time Drain in Your Organization
Every organization deals with documents — but in many teams, the process is slow, error-prone, and still manual. Think of:
- Typing data from a PDF
- Checking fields for completeness
- Emailing or archiving files
- Tracking status in Excel
It may seem minor, but multiply that by dozens of documents per week, per employee… and you’ve got a structural problem.
2. What Does Manual Processing Really Cost You?
Let’s do the math:
- Average 8–12 minutes per document (incl. checks, saving, routing)
- 50 documents/week = ~10 hours of manual work
- Average labor cost = €35–€45/hour
- Monthly cost = €1,400–€1,800
And that’s without accounting for errors, delays, or fines.
3. Where You Gain Time with Automation
Step |
Time before AI |
Time with AI |
| Open & read document | 2 min | 0 sec |
| Enter data in ERP | 4 min | 0 sec |
| Error checking | 3 min | 0 sec (AI validation) |
| Save & email | 2 min | 0 sec (automatic) |
DocHeart reads documents, extracts key data, and sends it straight to your ERP — no manual handling needed.
4. Real-world Examples
- Logistics: Auto-read CMRs and packing slips, match with shipments
- Finance: Auto-validate and post purchase invoices
- HR / Compliance: Auto-check documents for completeness (e.g. Dutch Gatekeeper Act / Wet Poortwachter)
DocHeart helps customers achieve measurable time savings within 1–2 weeks.
5. How AI Solves the Biggest Bottlenecks
- Reads even low-quality scans and unstructured documents
- Detects key data like client names, order numbers, VAT amounts
- Automatically checks for missing or incorrect fields
- Routes documents to the right workflow or exports to your ERP
- All in one seamless flow — no copy-paste, no mistakes, no delays
6. What You Can Do Today
- Choose one document-heavy process
- Upload 5–10 sample documents
- Let us run a free analysis
- See how much time and money you could save
No changes needed to your current systems. Start small, scale smart.
