Table of Contents
1. Why document processing through ERP often runs into issues
2. The promise of automation vs. the reality of IT
3. DocHeart = smart layer on top of your existing ERP
4. How integration works in practice
5. What you save (time, errors, IT burden)
6. Examples of ERP integrations
1. Why Document Processing Through ERP Often Runs Into Issues
Many companies have powerful ERP systems, but:
- Documents still arrive by email, PDF, scan, or even paper
- Data is manually transferred or entered
- Approvals go through email or Excel
- ERP workflows aren’t flexible enough for document exceptions
Result: ERP handles the backend, but document flows remain manual and error-prone.
2. The Promise of Automation vs. the Reality of IT
You want automation, but:
- Your IT team is overloaded
- Your ERP vendor demands costly custom work
- Internal processes are complex
- New software meets internal resistance
That’s why DocHeart is designed as a layer on top of your existing ERP — no heavy IT projects required.
3. DocHeart = Smart Layer on Top of Your Existing ERP
DocHeart automates the document flow before data reaches your ERP:
- Reads and validates documents (like invoices, CMRs, packing slips)
- Flags missing or incorrect data
- Prepares clean data for import
- Exports to your ERP in the right format (API, CSV, XML, or email)
No replacement, no migration — just smart enhancement.
4. Where You Gain Time with Automation
| Method | Application |
| API connection | Real-time sync with systems like AFAS, Exact, SAP |
| Email parsing | Auto-process documents received via inbox |
| File drop | Read documents from network folders or uploads |
| CSV/XML export | Export data in the required import format for your ERP |
You choose what fits your IT environment and maturity level.
5. What You Save (Time, Errors, IT Burden)
- No more manual data entry
- No repeated validations inside ERP
- No document loss or duplicates
- No dependency on custom development
- IT doesn’t have to build or maintain everything
Your team works faster, with less frustration. IT keeps control — without overload.
6. Examples of ERP Integrations
DocHeart integrates with:
- Exact Online / Globe
- SAP Business One / S/4HANA
- AFAS Profit
- Microsoft Dynamics / Navision
- Odoo
- Twinfield, Visma, King Software
Even custom-built or legacy ERPs can connect via flexible export flows.
